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Court Services
POSITION TITLE: CLERK OF COURT
EXEMPTION STATUS: Exempt
JOB FAMILY: Court Services
JOB LEVEL: 31
GENERAL POSITION SUMMARY: This position is responsible for the daily operations of the Municipal Court as keeper of all court records and their maintenance. The person occupying this position ensures compliance with the Constitution of the United States, the Constitution of the State of Georgia, Georgia Crime Information Center (GCIC), National Crime Information Center (NCIC) and the charter and code of ordinance of the City.
POSITION RELATIONSHIPS SUPERVISES:  Deputy Clerk of Court, Court Records Clerks
COST CENTER #: Court Services
SUPERVISED BY: City Manager

GENERAL DUTIES AND RESPONSIBILITIES: 
* To support the vision, mission and guiding principles of the city. 
* While performing any procedure, all personnel must observe applicable Safety, Health, and Environmental rules and guidelines. 
* Attend and participate in training opportunities and seminars relevant to this position. 
* Adhere to appropriate city operating procedures, benefit rules, employment, and safety policies/practices.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 
* Trains, supervises, directs and evaluates staff, handling employee concerns and problems, directing work, counseling, disciplining and completing employee performance evaluations; conducts job interviews and recommends applicant selections.
*Reports and disburses court funds to appropriate accounts and state agencies.
*Prepares the court docket, including notifying all involved parties of court dates, assembling citations, and gathering the data needed for judgments.
*Processes cash receipts, court judgments, drivers' license revocations, cash bond refunds, probation revocations, failure to comply cases, and requests for show cause hearings after judgments are assessed. 
*Compiles and prepares various reports for state and federal agencies, prepares bench warrants for failure to appear cases, schedules bail bond forfeiture hearings, issues FiFa's, orders service for fraudulent insurance cases, prepares probation warrants. 
*Prepares bind-overs for jury trial and ensures all bonds are properly transferred; prepares and coordinates transfer of cases to other courts as ordered by the Municipal Court Judge. 
* Oversees and attends court sessions; prepares and distributes court calendars; records case information and maintains files on same; ensures legal documents and motions are properly filed; secures signatures of defendants on waivers; provides assistance regarding court procedures, sentencing guidelines, or related information to attorneys, police officers, solicitors and the general public. 
* Prepares various correspondence for the court, including collection letters, governing authority agenda items, and miscellaneous correspondence to state, federal and local agencies, individuals, other courts, and other departments; notarizes documents as appropriate. 
* Prepares the annual departmental operating budget; monitors expenditures under the current budget. 
* Prepares and maintains employee payroll sheets and personnel records for the department. 
* Provides assistance to the public, answers the telephone, and responds to requests for information from the general public, attorneys, and local, state and federal officials.

ADDITIONAL DUTIES AND RESPONSIBILITIES 
* Any other duties as assigned.

JOB SCOPE
Job has recurring work situations involving high degrees of discretion. The need for accuracy and effective utilization of accepted programs and routines is high. Errors in judgment will waste resources and adversely impact performance. Incumbent operates independently but work is verified. Content of work priorities are determined by supervision.
The purpose of this position is to ensure the provision of Municipal Court services. Successful performance helps ensure the efficient and effective operation of the court.

COMMUNICATIONS/CUSTOMER CONTACT
*Contacts are typically with co-workers, attorneys, judges, solicitors, state and federal officials, the general public, probation company employees and law enforcement officers.
*Contacts are typically to give or exchange information, motivate personnel, provide services, and resolve problems.

COMPETENCIES/SPECIFIC EXPERIENCE OR TRAINING PREFERRED:
*To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience 
* Bachelor's degree in Criminal Justice, Sociology, Public Administration, Political Science or related field and one to three years of related experience. Equivalent combination of education and experience.

Knowledge, Skills and Abilities 
* Knowledge of functions, policies and procedures of the Municipal Court. 
* Knowledge of business English, spelling, punctuation, office practices, procedures and the use of modern office equipment. 
* Knowledge of city and departmental policies and procedures. 
* Knowledge of accounting and budgeting practices. 
* Knowledge of Georgia Crime Information Center (GCIC) and National Crime Information Center (NCIC) procedures. 
* Knowledge of applicable state and federal laws.
* Knowledge of legal terminology. 
* Skill in performing basic mathematical calculations. 
* Ability to make routine mathematical computations and tabulations accurately and with reasonable speed. 
* Ability to learn tasks within a reasonable training period and to adhere to prescribed routines. 
* Ability to communicate and deal effectively with other employees and the public, both orally and in writing. 
* Ability to deal tactfully and courteously with general public in sometimes difficult and trying circumstances.

JOB CONDITIONS: (SEE EXAMPLES BELOW)
* The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is: 
* Frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear 
* Occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl 
* Occasionally lift and/or move up to 30 pounds 
* While performing the duties of this job, the associate may be occasionally exposed to fumes or airborne particles 
* Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus 
* The noise level in the work environment is usually low