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General Government Administration

POSITION TITLE: GENERAL GOVERNMENT ADMINISTRATION DIRECTOR
EXEMPTION STATUS: EXEMPT
JOB FAMILY: GGA
JOB LEVEL: 35
GENERAL POSITION SUMMARY: This position is responsible for the management and administration of all Administrative Services programs and activities.
POSITION RELATIONSHIPS
SUPERVISES:  Financial Analyst I, Financial Analyst II, Staff Accountant, Customer Service Officer I, Customer Service Officer II, Receptionist, Accounts Receivable Officer, Accounts Payable Officer, Billing Technician, Property Tax and Occupation Tax Officer, GGA Administrative Coordinator
COST CENTER #: General Government Administration
SUPERVISED BY:  CITY MANAGER

GENERAL DUTIES AND RESPONSIBILITIES:

Major emphasis is placed upon administering programs in the areas related to Financial Services, Investment Management, Bond Administration, Data Processing, and Risk Management as directed by the City Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Coordinates daily operations of all departments in processing cash receipts, accounts payable/receivable, utility billing, bank reconciliation, financial reports, bank deposits, and posting of funds.

• Under the direction of the City Manager, directs and coordinates preparation of the annual city budget and monitors expenditures by providing a monthly budget review to all departments.

• Directs and prepares monthly financial statements.

• Assists department in monitoring expenditures under grants and monitors grant compliance.

• Reviews maintenance of fixed asset and depreciation schedules (maintained by GGA).

• Reviews and reports on financial projects that affect the city directly or indirectly.

• Under the direction of the City Manager, assists in management of investments of excess moneys after acquiring bids on interest rates and determining yield.

• Assists external auditors by providing needed data.

• Works with City Manager and Independent Auditor to develop internal audit procedures.

• Performs various accounting tasks such as making and adjusting journal entries, opening and closing out accounts, and closing the ledger at end of fiscal year.

• Performs other related duties as assigned.

ADDITIONAL DUTIES AND RESPONSIBILITIES

• The City Manager assigns work in terms of goals and objectives. The employee is responsible for organizing and coordinating the work of the department to ensure city goals are attained. Work is reviewed in consultation with the City Manager on special problems and through regular reports to the City Manager. Review is for propriety or results.

JOB SCOPE

Successful performance in this position ensures efficient operation of the city financial matters and computer operations.

COMMUNICATIONS/CUSTOMER CONTACT

• Contacts are typically with City Manager, city employees in all departments, vendors, auditors and representatives of financial, human resource and computer institutions and organizations.

• Contacts are typically for coordinating and motivating personnel, resolving problems, exchanging and providing information.

COMPETENCIES/SPECIFIC EXPERIENCE OR TRAINING PREFERRED:

Education and Experience:

• Bachelor's degree in Finance, Accounting or related degree is mandatory. Supplemental degree or experience in Public Administration, or Business Management preferred; five to ten years of experience. Equivalent combination of education or experience.

• Ability to be bonded.

Knowledge, Skills and Abilities

• Knowledge of the principles and practices of finance and accounting, particularly as applied in public organizations.

• Knowledge of principles and practices of municipal accounting and auditing; municipal accounting funds, financial analysis and forecasting.

• Knowledge of the principles and practices of public administration.

• Knowledge of relevant federal and state laws, grant requirements, city ordinances, policies and procedures

• Ability to analyze and interpret financial data; forecast financial trends; and plan and organize the departmental budget preparation process.

• Ability to prepare accurate and understandable financial reports, assure compliance with state and federal regulations for City accounting procedures; and to prepare revenue and expenditure estimates.

• Ability to communicate clearly and effectively, orally and in writing.

• Guidelines are relevant federal and state laws, grant requirements, city ordinances, policies and procedures, and accepted accounting principles for government organizations. The employee must use interpretation in application of guidelines.

Equipment and Applications

• Knowledge of principles and techniques of computerized information management

• Knowledge of data processing capabilities for financial systems.

JOB CONDITIONS: (SEE EXAMPLES BELOW)

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is:

• Frequently required to sit; use hands to handle, or feel; reach with hands and arms; and talk and hear

• Occasionally required to stand; walk; and stoop, kneel, crouch, or crawl

• Occasionally lift and/or move up to 30 pounds

• Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus

• The noise level in the work environment is usually low