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Records Clerk - Municipal Court
COURT RECORDS CLERK
POSITION TITLE: COURT RECORDS CLERK
EXEMPTION STATUS: Non-Exempt
JOB FAMILY: Court Services
JOB LEVEL: 20 GENERAL
POSITION SUMMARY: This position is responsible for assisting the Clerk of Court and Deputy Court Clerk with the processing and maintenance of municipal court cases
POSITION RELATIONSHIPS SUPERVISES: (TITLES) None
COST CENTER #: SUPERVISED BY: Clerk of Court

GENERAL DUTIES AND RESPONSIBILITIES:
  *To support the vision, mission and guiding principles of the city. 

  *While performing any procedure, all personnel must observe applicable Safety, Health, and Environmental rules and    guidelines.   
 
  *Attend and participate in training opportunities and seminars relevant to this position.     
  
*Adhere to appropriate city operating procedures, benefit rules, employment, and safety policies/practices.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES:
   *Provides general assistance/customer service to the public regarding court procedures and payment of citations via telephone and/or in person. 
 
  *Prepares new cases on a daily basis, which will include data entry, file preparation, filing and recording of dispositions. 
  
  *Processes Municipal Court record requests for previous cases for various government agencies, private corporations, attorneys, and the general public. 

   *Prepares various court correspondence including subpoenas, license suspensions, failure to appear letters, and certified letters.  
 
   *Categorizes, files, and maintains municipal court citations for storage.   

   *Provides support to Clerks during court sessions.

ADDITIONAL DUTIES AND RESPONSIBILITIES
   *Any other duties as assigned.

JOB SCOPE
Job has recurring work situations involving high degrees of discretion. The need for accuracy and effective utilization of accepted programs and routines is high. Errors in judgment will waste resources and adversely impact performance. Incumbent operates independently but work is verified. Content of work priorities are determined by supervision.
The purpose of this position is to assist with the daily operations of the Municipal Court. Successful performance helps ensure the efficient and orderly performance of the court office.

COMMUNICATIONS/CUSTOMER CONTACT
Contacts are typically with co-workers, government employees, attorneys, judges, solicitors, probation service employees, law enforcement officials, and the general public. Contacts are typically to give and exchange information and provide customer service.

COMPETENCIES/SPECIFIC EXPERIENCE OR TRAINING PREFERRED:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience
   *High School diploma or GED and one year related experience. Equivalent combination of education and experience.

Knowledge, Skills and Abilities 

   *Knowledge of the functions, policies and procedures of a Municipal Court. 

   *Knowledge of applicable federal and state laws, and city ordinances.  
 
   *Skill in oral and written communications and interpersonal relations. 

   *Skill in operating various modern office equipment.   

   *Knowledge of computer programs, including Windows, Word, Word Perfect, and Excel.

JOB CONDITIONS: (SEE EXAMPLES BELOW)
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is:
   
   *Frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear 

   *Occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl 

   *Occasionally lift and/or move up to 30 pounds 

    *While performing the duties of this job, the associate may be occasionally exposed to fumes or airborne particles. .   

    *Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus 

    *The noise level in the work environment is usually low